We are currently recruiting for an outstanding candidate to join our team as an Administrative Assistant.
If interested in applying, please visit the official job posting here and submit application through Indeed.com.
Please note that a cover letter and resume are required, as well as, an online Administrative Assessment through Indeed.com. Candidates will not be considered if these three requirements are not met. Applications must be submitted no later than Friday, October 26, 2018. Please no phone calls.
Position Type: Part-time, Non-Exempt
Hours per Week: 30
Organization Type: Faith-based
Reports to: Executive Administrator
Summary
Administrative Assistant works as a member of the Administrative Assistant Pool to provide support for the Program Ministries and Clergy.
Key Responsibilities
- Provides support for Program Directors as needed
- Serves as the primary contact for funerals; coordinates details with Clergy
- Maintains EMS for room scheduling including “set-up” calendar for custodial staff
- Prepares annual conference reports and Circuit Charge Church Conference booklets
- Provides database support (Blackbaud)
- Provides support for copy machines and other workroom equipment
- Maintains administration of phone system, on call procedures and weather closures
- Assists with Ministry Listing production
- Utilizes SmartSheet project management software
- Recruits, trains, oversees and delegates tasks to volunteer receptionists
- Provides back-up support for other members of the Administrative Assistant Pool
- Maintains bookshelves, order books for classes and pamphlets for programs
- Prepares publicity for classes and events
- Performs additional administrative duties as required
- Other administrative support related duties as needed
Skills, Knowledge and Experience Requirements
- One year of Administrative Assistant experience required
- Superior written and verbal communications
- Excellent interpersonal skills
- Advanced computer skills including advanced knowledge of MS Office Suite, EMS, Arena
- Proven ability to work with volunteers
- Proven ability to work on a team
- Familiarity with Project Management tools, specifically SmartSheet preferred
Other Requirements
- Ability to lift, push and pull up to 25 pounds and work at a computer for extended periods of time
- Associate’s Degree (or higher) or equivalent experience
- Background check required prior to employment